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Google AI

Empowering teaching, research, and campus workflows with enterprise-grade artificial intelligence.

UCLA’s Google Workspace environment integrates Google’s multimodal AI ecosystem into your daily academic and administrative workflows. Whether synthesizing complex literature, automating routine processes, or drafting collateral, these tools are available with institutional privacy protections in place.

Gemini for Education

Your general-purpose multimodal assistant for reasoning, drafting, and analysis.

Gemini combines real-time web grounding with advanced multimodal reasoning (text, code, images, and audio). When accessed with your UCLA credentials, user prompts and uploaded institutional data are protected under UCLA’s enterprise agreement and are not used to train public Google AI models.

  • Availability & Access: Available to active UCLA student, faculty, and staff at no additional cost
  • Launch Date: Active/Available Now
  • Enterprise Privacy: Protected under UCLA Google Workspace enterprise terms 

Core Capabilities

  • Academic & Departmental Drafting: Draft syllabi, rubrics, grant outlines, communications, meeting summaries, and technical memos
  • Multimodal Analysis: Upload charts, datasets, PDFs, or diagrams to extract trends, summarize findings, or explain complex figures
  • Code & Logic Assistance: Write, debug, and translate scripts in Python, R, SQL, and other standard languages
  • Grounded Web Synthesis: Rapidly survey current literature, industry documentation, or technical standards with direct citations

Getting Started

  1. Go to gemini.google.com.
  2. Click Sign in and enter your @ucla.edu address
  3. Authenticate via Single Sign-On (SSO) with your UCLA Logon ID and Duo MFA

For additional details and step-by-step guide to use your UCLA Logon credentials to log into Google Workspace and Gemini, visit the Google Workspace for UCLA Eligibility and Activation page.

Gemini Notebook (formerly NotebookLM)

Unlike general chatbots that query the open web, Gemini Notebook functions as an expert on the specific documents you provide. It reads, synthesizes, and cites directly from sources like your lecture notes, PDFs, research papers, and Google Drive files. Gemini Notebook responses are grounded primarily in the sources you provide and include citations back to those sources.

  • Availability & Access: Available to active UCLA students, faculty, and staff at no additional cost
  • Launch Date: Active/Available Now
  • Source Support: Includes Google Docs, Slides, PDFs, text files, web URLs, and YouTube transcripts, and more

Core Capabilities

  • Grounded Source Synthesis: Query up to 50 sources per notebook simultaneously, with inline source citations pointing directly to exact passages
  • Audio Overviews: Convert dense research papers or reading sets into dynamic, podcast-style audio discussions highlighting key takeaways
  • Study & Research Artifacts: Instantly generate structured study guides, FAQs, briefing docs, timelines, flashcards, and conceptual glossaries from lecture material
  • Deep Cross-Document Querying: Trace themes, contradictions, or methodology changes across dozens of papers in seconds

Getting Started

  • Access notebooklm.google.com
  • Sign in using your UCLA Google Workspace credentials
  • Create a notebook and upload your initial sources (PDFs, Drive files, or URLs) to begin querying

Gemini for Google Workspace

Native generative AI embedded directly into your Google Workspace apps.

Gemini for Google Workspace brings assistive intelligence directly into the productivity apps you use daily, eliminating the need to copy-paste prompts into third-party windows.

  • Availability & Access: Available to active UCLA students
  • Launch Date: Fall 2026 Rollout

Core Capabilities

  • Google Docs: Draft project charters, executive summaries, and whitepapers; rewrite text to match specific tones; summarize sprawling shared documents
  • Gmail: Use "Help me write" to draft formal replies, condense long email threads, and adjust communication tone
  • Google Sheets: Generate table structures, categorize text data automatically, and build formulaic models from natural language descriptions
  • Google Slides & Vids: Generate slide decks, visual conceptual assets, and video storyboards directly from source outlines or scripts
  • Google Meet: Real-time caption translation, automated studio lighting/audio enhancements, and automated meeting notes capture

Getting Started

  • When enabled on your account, look for the Gemini ("sparkle") icon in the right-hand panel or toolbar of supported Workspace apps

AppSheet Core

AppSheet enables non-technical teams, lab managers, and administrative units to build enterprise mobile and desktop apps directly on top of Google Sheets, Drive, and campus data sources.

Getting Started

  • Visit appsheet.com
  • Select Sign in with Google using your UCLA account
  • Start from a pre-built template or link an existing Google Sheet to generate a working app prototype in minutes

Access to features and usage limits may vary by application and are subject to Google's service availability and UCLA configuration.

Last updated: September 2026