Depending on your needs and affiliation, UCLA offers several storage options to safely store your data. Use this table to identify the best-fitting solution for your data needs.
See Google Workspace Alternate Storage Options for more information.
Campuswide Alternative Storage Options*
| Google Workspace | Box | Microsoft Office 365 (OneDrive, SharePoint) | Kaltura | UCLA DATAVERSE**** | DRYAD*** | |
| Eligibility by Affiliation | Current faculty, staff, students | Current faculty, staff, students | Current faculty, staff | Current faculty, staff, students | Current faculty, staff, students | Current faculty, staff, students (via California Digital Library) |
Considerations**
| -Data with low, moderate, and high security -Currently not HIPAA compliant | -Data with low, moderate, and high security -Currently not HIPAA compliant | Data with low to moderate security | Video and audio files only (e.g., Zoom recordings, instruction, replacement for YouTube) | Deidentified data only; data can be restricted to subset of users | Deidentified data only, public domain data (CC0) |
| Data Classification Level* | P1/P2/P3/P4* | P1/P2/P3/P4* | P1/P2/P3* | P1/P2/P3* | P1* | P1* |
Available Capacity
| Targeted baseline of 20GB Those eligible may acquire additional storage | Unlimited storage through November 2025 | -50GB per A3 license -100GB per A5 license -Request upgrade to 5TB (additional cost) | Unlimited | Up to 1TB per researcher; 9GB for file; Larger datasets possible by arrangement datascience+dvn@ucla.edu | 300GB per data publication; 10GB per file, no limit on the number of publications |
| Sharing & Collaboration | Yes, with UCLA and external users | Yes, with UCLA and external users | Yes, with UCLA and external users | Yes, with UCLA and external users | Yes, with UCLA and external users. Dataverses can be created at a unit/department level that has its own access control and user permissions | Not explicitly mentioned, but data intended for complete, reusable, open research datasets |
| Synchronous Collaboration | Yes | Yes | Yes | Yes | No | No |
*Options for UCLA Health-affiliated researchers may be different than what is listed in the table. Please see UCLA Health Storage and Server Options(link is external) for more information.
* Box security classification information: https://link.ucop.edu/2023/02/28/box-classifications-are-now-live/
**See UCOP cloud service deployment and sensitive data guidance
*** Data publishing and shared repositories, best for archival storage: https://datadryad.org/stash
**** Active storage is for data that will be regularly viewed, updated, or accessed. Archival storage is for rarely accessed data. Backup-only storage consists simply of automatic backup of data on a set schedule. https://dataverse.ucla.edu/
Note: Contact local IT for storage for details regarding your department’s storage options.
