ATTENTION: The temporary quota extension for Google Drive Storage is EXPIRING.
All UCLA Google Workspace users and shared drives must be within their Permanent Baseline Quota – or approved storage limit tier, for eligible affiliation groups – by April 7, 2026.
All users must take immediate action to ensure compliance.
All UCLA Google accounts that are not within their approved quota by April 7, 2026 will experience service interruptions.
If you have questions or concerns regarding your account, contact help@it.ucla.edu.
What to Know
As a reminder, your account is subject to UCLA’s established storage limits, known as Permanent Baseline Quotas. The updated quotas for each UCLA affiliation group are outlined below:
| User Group | Permanent Baseline Quota | Eligible Google Workspace Applications |
|---|---|---|
| Faculty, Research1 | 50GB | Mail, Drive, Calendar |
| Staff1 | 20GB | Mail, Drive, Calendar |
| Active Students | 20GB | Mail, Drive, Calendar |
| Affiliate | 5GB | Google Mail Only |
| Alumni | 5GB | Google Mail Only2 |
| Retiree | 5GB | Google Mail Only |
| Registered Research Shared Drives3 | 20GB | |
| Shared Drives | 20GB |
1UCLA Faculty, Research, and Staff members may request additional Google Workspace storage up to 500GB at no cost. 2. Please note that Alumni access to all other Google Workspace applications was removed on June 27, 2024. 3. Registered Research Shared drives are eligible to request complimentary storage quota increases up to 2TB.
- Starting April 7, 2026, accounts exceeding these newly applied quotas WILL experience service interruptions. Service interruptions may include measures such as email subject tags, banners in Google Drive, and account disablement.
- To prevent service interruptions, you must take immediate action to check your storage usage and reduce your Google Workspace usage to under your Permanent Baseline Quota.
What to Do
- Check your current storage usage to confirm if you are within your Permanent Baseline Quota.
- Remove or transfer unnecessary data. Visit Tips for Storage Hygiene for guidance.
- Explore alternate storage options. Depending on your needs and affiliation, UCLA offers several storage options to safely store your data. Refer to the alternate storage options on the DTS website to identify the best-fitting solution for your data needs.
- Consider purchasing Google Workspace storage. If you wish to maintain your existing data storage in Google Workspace, you may be eligible to purchase additional storage. See purchasing section for more information.
Support & Resources
- The Google Workspace Service Adjustments website will be updated with the latest updates, news and support resources for this initiative; bookmark and visit the site regularly to stay up to date.
- Visit the How Am I Affected? page for the most current information on how you are impacted by this change. Also, visit the Tips for Data Hygiene page for instructions on reducing storage usage in compliance with your Permanent Baseline Quotas.
- For any further assistance or questions, please contact help@it.ucla.edu.
